Microsoft Office 2007 - Word Topic 8
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Preliminary
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Layout options
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Print layout – how the document looks when printed
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Outline - displays document as headings and subheadings
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Draft - removes pages and had continuous text
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Important for changing document properties
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More details are in the advance user section
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Full screen reading - displays two pages and aids in reading document
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Commands
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Go to - allows users to jump to a particular page
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Find - allows users to find a specific text
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Replace - allows users to search for particular words and replace them with other words
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Undo - allows users to undo something
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Redo - allows users to redo something
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Cursor keys
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Up, down, left, or right - moves the cursor
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Page down, page up, or home
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Spell and grammar check
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Spelling errors are underlined in red
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Grammar errors are underlined in green
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Wrong words are underlined in blue
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Note - you can change dictionaries or change how strong the grammar check
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Proficient in Word
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Basic Editing
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Editing style is similar for writing code in HTML
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Bold, Italics, and Underline
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Spacing - single, 1.5, and double spacing
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Superscripts and subscripts
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Changing margins
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Changing font face, font color, and font size
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Functions - grow font or shrink font
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Increase or decrease indents
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Similar to a tab
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However it moves the whole block of text inward or outward
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Save documents in a variety of formats
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Save as Word 97 - 2003 format (or .doc)
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Export Word document as a HTML file
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Word creates overly complicated HTML code
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You would not do this for webpages
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OpenOffice writer exports to HTML better than Word; easier to simplify the code
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Intermediate User in Word
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Creating tables
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Creating a table
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Altering looks of a table
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Use Table Styles to choose a pleasant looking table
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Manually change the lines, colors, and background color
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Inserting fonts; alignment, color, face, size, etc.
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Insert or delete cells, rows, or columns
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Bullets and lists
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Create a list with bullets
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Create a numbered list
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Create a multi-level list
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Copy and Paste
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Microsoft has a severe deficiency when copying and pasting
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It remembers and copies the original style, like font face, size, etc.
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Then your document looks terrible, because the formatting does not match
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Paste text as text only, so it does not change the style of your document
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Insert pictures
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Alter size of picture
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Change alignment, like left, center, or right
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Headers and footers
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Insert or modify a header
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Insert or modify a footer
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Insert page numbers (header or footer)
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Advanced User in Word
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Change Word Options
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Change settings for grammar
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Select a spelling language
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Create a one inch (2.57 cm) margin for the tags
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Show tabs, spaces, returns, etc.
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Create a Table of Contents
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Must know how to change tags for the text
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Refer to the tag bar
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Document has a Title
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Major headings like chapters are Headings 1
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Subchapters are Heading 2, 3, etc.
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Insert a Table of Contents from a template
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Create a new tag or modify a style tag
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Important for creating professional looking books, manuals, documents, etc.
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Once you change a style tag, the whole document is updated
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Track changes
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Allows other people to change your document
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It keeps track which changes were made
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Turn on balloons - remembers things that were deleted or inserted
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